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Data entry you do not have to check twice
Data entry services from a US-based company. Send us one file, one spreadsheet, or one stack of PDFs. You get it back clean, formatted, and checked — usually inside one business day.
Send your first fileSee pricing
- US company
- Work returned in US business hours
- Start from a single task
- NDA signed before we touch your data
The work that has to be done, but should not be done by you
Data entry is the kind of work that never becomes urgent enough to schedule and never goes away. The invoices pile up. The CRM goes stale. The spreadsheet someone started in March has three versions and none of them are right.
It is not difficult work. It is just work that eats the hours you needed for something else. That is exactly the kind of job to hand over first — it is easy to describe, easy to check, and you will know within a day whether we did it properly.
What our data entry services cover
If it involves moving information from one place to another accurately, it is probably on this list.
- Manual and offline data entry
- PDF, scanned document and image to Excel or Google Sheets
- Invoice, receipt and purchase order entry
- CRM data entry and record clean-up
- Spreadsheet formatting, sorting and de-duplication
- Data cleaning — fixing formats, removing duplicates, filling gaps
- Copy-paste work between systems that do not talk to each other
- Product and catalogue data entry
- Survey and form response entry
- Database updates and record maintenance
- Data conversion between file formats
- Data verification against a source you provide
Four steps, and the first one takes five minutes
- Send us the file and tell us what you want done. A short email is enough. If the format is unusual, send one example row filled in the way you want it.
- We confirm scope, price and delivery time before starting. No work begins until you have said yes to a number.
- We do the work and check it. Every batch gets a second pass against your source before it comes back to you.
- You review it. If something is wrong, we fix it at no charge. That is not a promotion, it is just how the work should go.
Start small. Scale only when it makes sense.
| Option | Price | Best for |
|---|---|---|
| Single task | From $25 | Testing us out. One file, one clear job. |
| 20 hours / month | $200 | A recurring weekly batch. |
| 40 hours / month | $380 | Steady ongoing volume. |
| 80 hours / month | $720 | Daily processing work. |
Hours do not expire within the month. No setup fee. No long-term contract — you can stop at any time. For large one-off projects, send the file and we will quote a flat price instead of hours.
How we keep the error rate down
- Two-pass checking. Nothing goes back to you having been seen by only one person.
- A written spec before we start. We confirm the exact format, date convention, and what to do with blanks or bad rows — before entry, not after.
- A sample first on large jobs. On anything over 500 rows we send the first 20 for approval so a formatting misunderstanding does not get repeated 500 times.
- Free correction. If we made the error, we fix it and we do not bill you for it.
Tools we work in every day
Microsoft Excel · Google Sheets · Airtable · QuickBooks · Xero · HubSpot · Salesforce · Zoho · Notion · Adobe Acrobat · Google Workspace · Microsoft 365
If your system is not on this list, tell us. Most data work is the same work behind a different interface.
Who this is for
| Business type | What we typically do |
|---|---|
| Accounting and bookkeeping firms | Invoice, receipt and bank statement entry during busy periods |
| Real estate teams | Listing data, client records, CRM upkeep |
| E-commerce sellers | Product data, supplier price lists, inventory sheets |
| Agencies | Client reporting data, campaign spreadsheets |
| Healthcare and insurance admin | Non-clinical form and claim data entry |
| Any business with a messy spreadsheet | Cleaning it up so it can actually be used |
When the work happens
Our team works US business hours. Standard turnaround on a small file is one business day. Larger projects get a delivery date in writing before we start, and we tell you if we are not going to make it — before the deadline, not after.
Urgent work is possible. Tell us the deadline when you send the file and we will say yes or no honestly.
Questions we get asked
Do I have to sign a contract?
No. You can send a single task and never send another one. Monthly plans are available if the volume is steady, but they are not required and you can cancel them.
Is my data safe?
We sign an NDA before we receive anything. Files stay in your systems where possible — we prefer working inside your Google Drive or SharePoint rather than taking copies. Anything we do hold is deleted when the job is finished. Full detail is on our data protection page.
What if the work comes back wrong?
We fix it free. If it is wrong because we misunderstood the brief, that is on us. If it is wrong because the source data was wrong, we will tell you what we found rather than quietly guessing.
How do I send you large files?
Google Drive, Dropbox, OneDrive, WeTransfer, or direct access to your system. Whatever you already use.
Can you work inside our software?
Usually yes. We can work in your CRM, accounting system or database with a restricted user account. We will ask for the minimum access needed to do the job, not full admin.
How fast can you start?
Small jobs, usually the same day. Anything requiring system access depends on how quickly the login is set up on your side.
Start with one task. Decide after that.
You do not need to commit to a monthly plan to find out whether we are any good. Send us a single job, see the work, then decide what happens next.